Administrative Assistant

Flexsis is part of the Interiman Group, one of the leading providers of personnel services in Switzerland. Thanks to our solid expertise and the competencies within the Interiman Group, we offer customized solutions in personnel consulting.

For our client Roche in Basel we are looking for a reliable

Administrative Assistant

The perfect candidate has a commercial background and more than 5 years experience in administrative assistance. Additionally, the person enjoys working efficiently and can handle highly confidential information. Furthermore, the candidate is tech-savvy and can communicate excellently in English.

General Information:

• Start date: 16.12.2024

• Latest Start Date: 01.02.2025

• Planned duration: 10 months

• Extension: not likely

• Workplace: Basel

• Workload: 100%

• Remote/Home Office: max. 1 day

Tasks & Responsibilities:

• Supports assigned leaders and teams with a variety of advanced and complex administrative and operational activities including but not limited to scheduling and coordinating onsite/offsite meetings and/or events
• Manage the agenda of the leader(s), according to best practice time management principles and coordinates domestic/international travel and conference calls
• Manage Intranet and gDrives and assists with filing and organization of information
• Provides support on editing and formatting executive-level presentations and reports
• Serves as the “go-to-person” for general operational or administrative inquiries, requiring exceptional knowledge of departmental and organizational policies and procedures
• Supports the training and onboarding of new staff in administrative processes, systems, practices and tools as well as supports project work, planning and organization of meetings and events

Must Haves:

• Commercial diploma or equivalent qualification
• Min. 5 years extensive administrative assistance experience, including executive support
• Proficient in navigating resources and contacts efficiently and proven track record in handling highly confidential information effective, furthermore eagerness to learn, problem-solve, and contribute to business success and the community
• Tech-savvy and adaptable to new digital tools and Proficiency in Google Workspace/Suite and MS Office
• Strong relationship-building skills and excellent verbal and written communication skills, fluency in English
• Strong partnering, negotiation, influencing and interpersonal skills and strong organizational and planning skills with attention to detail
• You enjoy working with a global team, are flexible and also available as needed outside of normal working hours

Nice to Have:

• German

Are you interested? We are looking forward to receiving your application!