Administrative Support Partner

Our profession and our passion "HR Management."

Flexsis AG is the result of the merger between Interima and Global Personal Partner, two leading employment agencies in Switzerland with over 100 employees offering a complete range of human resources services at 21 locations in German-speaking Switzerland.

For our leading pharmaceutial client in Basel, Switzerland, we are looking for a reliable and motivated

Administrative Support Partner

• Start date: asap

• latest Start Date: 01.09.2024

• Planned duration: 6 months

• Extension (in case of limitation): possible

• Workplace: Basel

• Workload: 100%

• Remote/Home Office: possible

• Support the planning and execution of internal meetings requiring webcasting, sophisticated technology, and other virtual resources.
• Manage and process vendor/speakers Statements of Work (SWOs) and Contracts in liaison with business partners (e.g. procurement, legal, project /portfolio management).
• Responsible for supporting working hours reporting (e.g. JAZ in EU) and filing of confidential documents (e.g. medical certificates, leaves) per legal requirements
• Support teams / projects communications tactics & delivery (e.g. gSite updates, send emails, facilitate documents signature/DocuSign requests, org charts updates, etc.)
• Responsible for creation, maintenance and accuracy of RADA / Distribution lists.

• A degree/BS/BA or equivalent industry experience preferred
• An average of 3-5 years related administrative, operations or project management experience (experience gained in pharmaceutical / biotechnology industry is preferred.)
• Experience in event management
• Experience with the JAZ system
• Highly skilled in Google Suite and manage shared team drives
• Fluency in written and verbal English and German
• Posses advanced knowledge of Microsoft Office (Powerpoint, Excel and Word), cSuite Tools (including gMail, gCal, gSheets, gSlides, Trello, Jamboard, gMeet, ZOOM)